There are so many things to think about whenever you plan an event, whether it is a corporate party, a wedding, or any other type of social happening. You have to choose the right caterer, décor, and event space—and you also need to think about entertainment. There are endless options when it comes to how you are going to keep your guests entertained. But the options you choose can have a make-or-break effect on your whole event.
Factors to consider:
- Budget. Think realistically while planning your party. A celebrity comedian for example will cost a lot more than a small local name. An orchestra will cost more than a local cover band, and so on. When you are thinking about budget, be sure to also consider value. What will you get for your fee? A few songs or hours of music? A short ten-minute keynote speech or a half an hour of motivational speaking?
- What is included in the price you are quoted? Do you have to pay extra expenses related to production? Do you need to supply equipment?
- Is the entertainment appropriate for your audience? A rock band or a comedian might not be right if for example you are trying to choose entertainment for a formal gathering or an older professional audience who may not be able to relate. But likewise, a string quartet or motivational speaker may be totally the wrong choice for a younger, more boisterous crowd.
- Will the venue be able to provide sufficient space and acoustics for a given type of performance?
- Safety issues. This is relevant mainly for performances which involve stunts like magic acts or anything featuring fire or sharp objects.
- Think about your event theme. This sets the tone for your entire event, and you will want to make sure the entertainment you choose will be a good fit.
- Are the people you are dealing with reasonable and attentive to your needs? Will they listen if you tell them that certain things are and are not off limits? For example, you definitely don’t want to hire a comedian or magician who is going to pester your CEO if he or she has no sense of humor—even if that entertainer would be a hit with the rest of the company.